All the features you need to
successfully run your business
Sales
Have a complete solution for sales that is flexible in a world of negotiations, discounts & credits.
Purchasing
Stay ahead with purchasing strategies that help keep your business lean and agile to meet the demands of the market.
Manufacturing
Keep your processes lean while managing the fine detail by accounting for multiple levels of Bill of Materials and the use of items and resources.
Inventory
Don’t let your inventory dictate your business, command the flow of goods.
Fixed Assets
Know the value of your company’s fixed assets. From purchasing and selling the fixed asset to having multiple depreciation books as well as disposal, you are able to see the changes in value of what you own.
Supply Chain Management system delivers all of the necessary tools for you to manage your entire distribution and supply chain. Capable of addressing the unique challenges presented within unique industries, our clients deliver their products with greater agility and oversight. Information and financial supply chains are also optimized for enhanced clarity and accuracy between you and your supply chain partners.
Features
- Improve your customer experience with improved visibility over your supply chain
- Manage individual aspects of your supply chain to drive efficiency
- Coordinate your internal and external financial and information supply chains
- Automate reordering and inventory management processes without increasing administrative overheads
- Track shipments of your products throughout your distribution channels
- Improve resource asset and staff utilization
- Identify your most effective suppliers and build closer relationships with them
- Can integrate with third-party upstream and downstream partners
Modules
- Product Management
- Procurement
- Order Fulfilment Management
- Shipping (Packing Lists, Delivery Receipts, Advance Shipping Notice (ASN)
- Sales Management & Invoicing
- Collection, Receipts & Accounts Receivables
- Transport Management & Tracking
- Warehouse Management
Sales
Add Customers
Add customer details including their address, contact person, phone number, email address, payment details, discounts, bank accounts, and add notes. See payments due, payments history and transactions by period reports.
Campaign Pricing
Create sales campaign available to all customer or particular customer segments with specific start and end dates.
Make Offers
Create a sales quote where you offer products on negotiable terms before converting the quote to a sales order and then an invoice. Ability to copy document lines from another sales document or copy a sales invoice to quickly create similar document.
Correct or Cancel Unpaid Sales Invoices
Perform an action on an unpaid posted sales invoice to automatically create a credit memo and either cancel the sales invoice or recreate it so you can make corrections.
Multiple Ship to Addresses
Allow your customers to decide which addressed they would like their goods to be delivered.
Order Promising
Give your customers accurate shipment and delivery dates easily.
Purchasing
Add Vendors
Add vendor details including their address, contact person, phone number, email address, bank accounts, invoicing and payment details and, currency code. See payables owed and payment history reports.
Drop Shipments
Allow for the shipment of goods purchased from a supplier to be delivered direct to your customer.
Payments to Vendors
Keep your payables to your suppliers in order with the ability to account for different currencies from your suppliers.
Purchase Returns or Cancellations
Create a purchase credit memo to revert a specific posted purchase invoice to reflect which products you are returning to the vendor.
Purchase Products
Create a purchase invoice to record your agreement with a vendor to buy goods on specific delivery and payment terms or create a purchase invoice from all or selected lines on a sales invoice. Option to insert recurring purchase lines such as for monthly replenishment order.
Purchase Returns or Cancellations
Create a purchase credit memo to revert a specific posted purchase invoice to reflect which products you are returning to the vendor.
Inventory
Add Items
Add items and specify their unit of measures (e.g. piece, kilo, pack, hour), costing method (e.g. LIFO, FIFO, Standard, Average), unit cost and price. View your current stock levels and transaction history.
Cycle Counts
Ensure your physical count matches what’s in your system with the ability to verify inventory on a SKU or item level.
Landed Cost
Essential for a business wanting to track freight time and charges for shipments from overseas. See expected arrival date, bill of lading number and more.
Manage your Warehouses
Keep your warehouse(s) organised with the ability for bin management, picks and putaways and more.
Multiple Locations
Manage inventory in more than one location to know where you can potentially get stock internally if required.
Serial and Lot Numbers
Assign serial and lot numbers manually or automatically.
Manufacturing
Bill of Materials
Create bill of materials on a granular basis with the ability to have multiple levels while also calculating for the time and cost to build.
Capacity Planning
Ensure that capacities from work centres are accounted for when planning for materials and more.
Demand Forecasting
Manage past demands and be able to understand lead times for your processes to meet the demand for finished goods.
Financial Management Systems
Helix ERP give companies a complete and transparent view of their financial well-being allowing them to make transactions, cut costs, improve revenue sources, and plan for the future with accurate financial information.
Benefits of Helix Financial Management to Your Business:
- Easy operations – Enjoy lightning-fast workflow and transactions with few interruptions.
- Centralised source of information – All employees have access to a single, accurate, transparent, and real-time version of financial records, preventing corporate conflicts and corruption.
- Accessible anywhere – Swift access to world markets are ensured with a system that is compatible across currency, language, and country lines.
- Scalable manageability – Allows the simultaneous handling of an unlimited number of accounts for a seamless financial experience through automated consolidation of financial records and fast transactions among different companies.
- Historical reliability – Allows storage of historical financial data for review and auditing without affecting current financial transactions.
The Helix ERP overview of Financial Management Module includes:
- General Ledger
- Accounts Receivable
- Accounts Payable
- Cash Management
General Ledger
Track the financial health of your business with the core of your accounting system
The General Ledger module is an especially powerful module, allowing up to an unlimited number of accounts in the Chart of Accounts. It has user definable segments to drill-down details of transactions. Information from multiple companies can be combined into a single consolidation company for financial reports. With the Helix Software General Ledger Module, accurate financial statements can be produced at any time. The General Ledger also organizes the financial statement and reports. If General Ledger is integrated with other modules, it becomes the backbone of your financial system.
Key features:
- Maintains complete audit trails.
- Provides consolidation of multiple companies’ financial data.
- Allows quick location of accounts within the Chart of Accounts with a Search File feature.
- Maintains budget information for each account (current, prior and next fiscal year).
- Calculates account budgets based upon prior year actuals or current year actual and prior, current or next year budgets.
- Provides option to easily enter initial account balances.
- Sorts budget reports by department.
- Allows for customization of financial statements.
- Allows consolidation accounts for custom financial statements
Accounts Receivable
Manage customer relationships, process invoices, track payments, and manage credit activities
The Accounts Receivable (AR) cloud module provides everything you require in managing receivables for more efficient operations. With Accounts Receivable, important information can be stored for an unlimited number of customers, invoices/statements can be generated, and customer payments/adjustments can be processed automatically. This module can help you enrich cash flow, provide service to customers more efficiently, track individual and regional sales performance, evaluate sales, envisage customer buying patterns, and more.
Key features:
- Tracks customer’s open credits and deposits.
- Model customer enables fast creation of new customer records.
- Allows global changes to more than one customer record at the same time.
- Customer categories permit classification of customers for reports and operations on selected customer groups.
- Customers can be placed on credit hold.
- Provides instant inquiry of customer information including: invoices, credit memos, debit memos, payments, application of open credit and application of deposits.
- Allows a separate “cash” customers, standard items and General Ledger accounts with a Search File feature.
- Supports multiple Accounts Receivable cash accounts.
- Allows flexible payment terms including number of days, day of month, end of month and end of next month.
- Tracks invoice discount dates, amounts, and due dates.
- Tracks sales by customer, sales representative and sales account.
- New customers can be added “on the fly” during invoice and new transaction entry.
- Alerts you when a customer exceeds credit limit and when you try to delete a customer who has an open quote.
- Open credits and deposits can be applied to invoices, finance charges or as cash refunds.
Comprehensive Reports
- Customer List & Worksheet
- Customer History Report
- List of Recurring Invoices Finance Charge Report
- Open Invoice Report
- Aging Report
- Cash Receipts Register
- Adjustments Register
- Sales Tax Details Report
- Sales Tax List
- Sales Representative List
- Sales Account List
- Summary of Accounts Receivable Activities
- Cash Flow Report
- Sales Analysis Report by Customer
- Delinquent Accounts Report
- Payment Analysis
Accounts Payable
More than just simply recording invoices and writing checks.
Accounts payable helps you examine past expenditures, monitor current disbursements, and accurately plan for the future. With this module, you can monitor, control, and project cash flows more efficiently. By providing, you with immediate, access to their profiles, status, and business history, you can answer your vendor’s questions promptly and correctly. Your vendors will value how you address their needs with enhanced efficiency and attention to detail. Hence, this module helps you build better relationships with your vendors.
Key features:
- Provides instant inquiry of vendor information, including: invoices, debit memos, and application of open credits.
- Lets specific vendors and/or invoices be placed on payment hold.
- Aging periods are user-defined
- Permits vendor information to be imported from a text file.
- Fast and extremely flexible voucher data entry.
- Automatic vendor-specific calculation of payment due date, discount date, and discount amounts.
- Voucher and Payment entry.
- Handles advance payment, payment request, petty cash, and revolving fund management.
- Easy tax computation for VAT and Withholding Tax
- Seamless integration with the Purchase Order
Cash Management
Gain complete visibility and control into your company’s spending.
Helix’s top-quality expertise in all areas of the money cycle is instituted in its Cash Management System (CMS). The Helix CMS is based on flexibility and functionality while continuously keeping up with the ever-changing requirements of modern cash management. CMS is the centralized location that records all inflows and outflows of cash. It helps with reconciliation of monthly bank statements, check and credit card transactions. It enables you to monitor and forecast cash requirements, perform automated bank reconciliations, distribute payments efficiently and securely, and automatically generate accounting entries.
Key features:
- Handle Cash, Card, Online Payment, Bank Payment, Collection transaction types.
- Return Checks
- Bank Debits and Credits
- Accepts Accommodations
- Hold/Pull-out/Stop Void Checks
- PDC Warehouse
- Accepts Check & Cash Payment Voucher
- With Earmarks features
- Accepts Promissory Notes
- Letter of Credits, Short-term Investment
- Deposits, Withdrawals, and Fund transfers
- Balance Alert
- Bank Reconciliation
Asset Management
Depreciation
Be able to account for a fixed asset losing or gaining value using methods like straight-line, while being able to view easily the history of that fixed asset.
Disposal
Account for the disposal of a fixed asset or its movement from one company or location to the next.
Maintenance
Record maintenance and service expenses for a fixed asset as well as tracking insurance for it to make decisions on when to dispose or sell a fixed asset.
Today, more than ever, companies must operate at maximum efficiency and provide superior service to ensure profitability. Your ability to effectively manage your warehouse, reduce costs and ensure smoothly run sales and fulfilment operations is critical to your success. From receiving inventory and timely order fulfilment, to automated validation of warehouse activities and accurate inventory control, your warehouse operating system must be designed to achieve peak performance across the enterprise. By automating the order fulfilment process through the use of RF devices, Helix WMS orchestrates the movement of personnel and inventory to allow multiple orders to be picked in a single pass by warehouse staff.:
- Allows up to three lines of part description.
- Tracks minimum and maximum stocking levels for each part.
- Maintains an unlimited number of parts (limited only aby available hard disk space)
- Provides “Mode” parts for easy addition of new parts to inventory
- Supports fractional costs, prices and quantities for stock and non-stock items.
- Quickly locates parts, product lines, purchase orders, Accounts Payable vendors and General Ledger accounts with a Search File Feature.
- Maintains an unlimited number of location names to be used as part bin/locations.
- Product lines allow classification of inventory parts.
- Allows user-defined product categories in which to assign parts.
- Up to five substitute parts can be assigned for each inventory part
- Allows global price changes
- Vendor supply list shows vendors and manufacturers’ part numbers for any given part.
- Component use list shows what assemblies a particular component is included in.
- “Builds” parts with sub-assembly option: automatically adds built parts to inventory and removes components from stock.
- Automatically posts transactions to the General Ledger Module.
- Inventory Control information can be exported in many formats including those for text files, Excel, Word and Access.
Benefits
- Reduce lead times and free up working capital by accelerating the flow of merchandise
- Maximize accuracy and productivity
- Increased operating efficiency.
Optional Modules
- Order Entry Module
- Purchase Order Module
- Accounts Receivable Module
- Accounts Payable Module
Pre-Requisite Modules
- System Manager Module
- General Ledger Module